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2021 Annual Report

Kia ora koutou,

Members, it’s my pleasure to deliver the second Annual Report for the Wellington Youth Events Society Incorporated. As we approach our second birthday, I believe we have nearly finished the groundwork for our strong foundation, and are now moving into our strategic foci.

Progress on our strategic plan

The Board sets its strategic priorities at the beginning of each term. For this term our strategic focus was to continue to make [email protected] the best event it can be. I believe that this has been a success, with an excellent 2020 event occurring online last year. I thank Gina Dao-McLay, Georgie Masson-Poll, Olivia Trass, and the whole team for adapting so quickly to the changing environment.

Our 2020 event looks to be equally strong, with a team led by 2020 alumni Allan Mbita and Emma Crow. Their timeline is off to a slower start than we would have liked, but their team has an absolute wealth of experience and I’m confident they will hit their targets.

Welfare

On welfare, my comments from last year’s report on the difficulty of finding qualified and suitable welfare volunteers continue to ring true. However, I believe that our history as a Society so far has proven that we can be independent enough from our Event Committees to manage welfare in-house. It is for this reason that the Board is proposing to remove the restriction on Society officeholders from holding the chair of the Joint Welfare Committee.

Membership

The Society stands at 28 members, as we did this time last year. 32% of members are classed as previous attendees, 14% as previous volunteers, and 10% as previous attendees. 35% are classed as previous organisers – put another way, of the roughly 35 people who have been organisers of [email protected] events, 1 in 3 are Society members. Last year’s report declared that the Board would increase membership by “better promoting [its] benefits”, and work on this has continued, with the new mission statement (to be voted on at the AGM) a major part of that. The Board has engaged with outside experts from organisations such as UN Youth and Rotary on how to improve our mission, operations, and engagement.

Finance

We continue to focus on strong governance and financial management, working alongside our long-term strategic partners (including venues, sponsors, and suppliers) to make future events as easy as possible to get going. 2020’s event took in a small but healthy profit, most of which has been passed on to this year’s Event Committee as ‘start-up capital’.

Conclusion

One of the things I have always kept in mind as Chair is the need to build the Society in a way in which it can thrive even once I am no longer involved. As such, one of my personal priorities for the upcoming term if I am re-elected is to provide opportunities for the rest of the Board to upskill and grow as leaders. My intent is therefore for the term ending in 2022 to be my last as Chair.

I deeply believe in what we are doing as a Society. It is a highly personal mission for me, and one I have not always done the best job of delegating. I do however believe that our best days are still ahead of us, and that together, we can achieve incredible things.

Ngā mihi nui,

Jackson Lacy – Chair, Wellington Youth Events Society Incorporated

12 June 2020

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WYESI 2021 AGM Announcement

The Society’s 2021 Annual General Meeting will be held on 25 June 2021 at Rutherford House, Lambton Quay, Wellington.

Further details will be emailed to all members in due course, or can be found on the Facebook event: https://www.facebook.com/events/173082161339883

As per clause 3.4.1 of the Society’s Constitution, the business for the meeting will be emailed out to all members on or before 17 June 2021 (seven clear days’ notice).

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Chair’s annual report to the 2020 AGM

Kia ora koutou,

Members, it’s my pleasure to deliver the first Chair’s report for the Wellington Youth Events Society Incorporated. Three months on from the end of our first financial year, I believe our position to be strong and getting stronger.

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Notice of Annual General Meeting to be held on 30 June 2020

On behalf of the Secretary, I hereby give notice of an Annual General Meeting of the Wellington Youth Events Society Incorporated, to be held by Zoom on Tuesday 30 June 2020 – time to be confirmed.

Only members of the Society may attend, speak, or vote, but you may join the Society at any point between now and the start of the meeting and still participate. To join the Society, head to https://wyesi.org.nz/join/.

Voting for the Board will take place online, and will conclude before the meeting. A voting link will be sent to all current Members after the close of nominations, and to all new members once they have been approved by the Board.

Voting on other matters will take place by voice vote at the meeting. You may nominate a proxy to vote on your behalf if they will be present at the meeting – email [email protected].

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New version of the Protocols

The Board of the Society has adopted a new version of the Protocols, available here. This version took effect when it was emailed out to all Members on 28 January 2020 at 8:13 p.m.

These Protocols provide a framework under which the Society operates, and when you became a member, you agreed to comply with them.

You don’t need to tell us that you agree to these new Protocols – we take no response to mean you do agree to comply with them. If you do not agree to them, please get in touch with Olivia Trass, Society Secretary, as soon as possible.